Continuous Enrollment

Continuous Enrollment at Wesleyan Christian Academy is the process we follow to automatically re-enroll current students for the following school year. Wesleyan is blessed with an annual re-enrollment rate of approximately 95%!! With such a high retention rate, Wesleyan introduced the continuous enrollment process to make it easier for our parents and students to maintain their registration at Wesleyan year after year until graduation.

Each year, the Admissions Office will begin communicating with families in November as a reminder about this automated process. In January current students, eligible to return, will be automatically re-enrolled for the next school year. In February, the continuous enrollment fee will be drafted from our families' student accounts.

To learn more about what you can expect throughout the continuous enrollment process, please read over the Frequently Asked Questions section below. If you would like to make changes to your child(ren)'s enrollment or the method in which you pay tuition, please review the Enrollment and Tuition Payment Changes section below.

Frequently Asked Questions

What is Continuous Enrollment?

How does Continuous Enrollment work?

An initial email reminder is sent out to all families in December. In January, parents of students who are eligible to return for the next year will receive an email with the following information:

Steps on how to update your preferred tuition payment plan
Wesleyan's After School Program application
Information about any new school policies and procedures

Once we have confirmation of any changes you'd like to be made in your payment preferences and your After School Program opportunities, then your child will be re-enrolled and your account will be drafted the nonrefundable continuous enrollment fee on February 15.

This year, Wesleyan is asking that all rising K-12 parents and rising 5-12 students resign the updated Continuous Enrollment Agreement by FEBRUARY 12, 2022. Parents and students can complete this step by signing into their Family Portal or by downloading a copy of the Continuous Enrollment Agreement here and submitting the signed Acknowledgement of Understanding to the Main Academy Office or emailing it to admissions@wcatrojans.org.

How do I know if my student is eligible to return?

What is the cost of continuous enrollment?

The cost of the continuous enrollment fee is $210 per student. The non-refundable fee will be automatically drafted from your account on February 15 and is charged per child. Wesleyan families with 3 or more children will pay for a maximum of 2 children.*

Wesleyan charges this nonrefundable fee to help procure the supplies and personnel needed based on your child's enrollment. The payment secures your child(ren)'s registration and reserves their space at Wesleyan for the next school year. Families with three of more students enrolled at Wesleyan will only be charged for two students.

*Although Wesleyan is blessed with an annual retention rate of 94%, we understand that circumstances can change from year to year. If this is the case with your family, please submit Wesleyan's School Withdrawal From by FEBRUARY 1 to avoid being charged the non-refundable continuous enrollment fee.

If your family is withdrawing AFTER JUNE 1, please see our Withdrawing from Wesleyan section below to learn more about additional costs affiliated with a late withdraw.

What are the important dates I need to remember?

JANUARY 1

Current Wesleyan families interested in applying or reapplying for FACTS Tuition Assistance can begin submitting their online application and the suppporting financial documentation to the FACTS Financial Aid website.

JANUARY 15

All current Wesleyan students, eligible to return, will be automatically re-enrolled for the 2021-2022 school year.

FEBRUARY 1

If you family will NOT be returning to Wesleyan next year, please complete the online School Withdrawal Form by this date and you will NOT be charged the nonrefundable continuous enrollment fee per student. We cannot refund the continuous enrollment fee is you do not notify us by this deadline.

FEBRUARY 12

Wesleyan has made some changes to our Continuous Enrollment Agreement and we are asking all parents to review, sign, and download their copy of the updated Agreement by February 12, 2022. Parents will need to access the Continuous Enrollment Agreement by logging in to their Family Portal account.

FEBRUARY 15

Wesleyan will automatically withdraw the $210 continuous enrollment fee per student from your account. Families with three of more children enrolled will only be charged for two students.

JUNE 1

Parents withdrawing students after June 1, will be required to pay the portion of the school year completed in addition to a minimum of one quarter's tuition. This policy is necessary due to the commitments Wesleyan has already made for personnel, supplies, curriculum, and materials based on your child(ren)'s enrollment. Unfortunately, there are no exceptions to this policy.

Enrollment and Tuition Payment Changes

Medical and Emergency Contact Information

Please let us know if your family has any updated contact information. Have you moved? Did you get a new cell phone number? Is there a recent health diagnosis we need to know about? It there a new medication your child is taking? Has there been a change in your emergency contact list?

If any of these situations pertain to you, please login to your Family Portal, click on Web Forms, and update your Family Demographic Form.

After School Program Options

If you would like your child(ren) to be part of Wesleyan's After School Program next year, please complete the After School Program Application and return the form directly to Amy McNeill, After School Program Coordinator, or to the Main Academy Office.

Please note: The program you select will be in effect for the entire school year. Changes in your programming needs can be made on a quarterly basis only, unless approved by the administration.

FACTS Tuition Payment Preferences

As a current family, you have already chosen to pay your tuition in one of the following ways:

Annually - paid in full by June 1
Bi-annually - 50% paid by June 1 and the remaining 50% paid by January 1
Monthly - pay once a month via a 10-month or 12-month tuition draft
Bi-monthly - pay twice a month via a 10-month or 12-month tuition draft

If you want to make changes to your current FACTS tuition payment plan for next school year, please contact our Student Accounts Office at (336) 884-3333 x217.

If you do NOT want to make changes to your current FACTS tuition payment plan for next school year, then no further action is required by you.

Financial Aid

FACTS Tuition Assistance - REAPPLICATION REQUIRED

Please note that families receiving FACTS Tuition Assistance must reapply every year. New and returning families can begin applying for FACTS Tuition Assistance now. You will need a copy of your tax returns and your W-2s. For additional information or questions, please contact Chris Glover, Director of Development at (336) 884-3333 x221 or at cglover@wcatrojans.org.

North Carolina State Scholarships - RENEWAL REQUIRED

Families receiving one or more of the NC state scholarships must follow the renewal process through the North Carolina State Education Assistance Authority. If your child(ren) are receiving money from the Opportunity Scholarship Program, the Children with Disabilities Grant, or the Educational Savings Account, you are required to renew your eligibility every year. Please follow the link above to login to your MyPortal Account. If you have specific program questions, please use one of the contact methods below:

Opportunity Scholarship Program

Email: opportunityscholarships@ncseaa.edu
Phone: 1-855-330-3955

Children with Disabilities Grant

Email: dgrants@ncseaa.edu
Phone: 1-855-330-3955

Educational Savings Account

Email: esa@ncseaa.edu
Phone: 1-855-330-3955

Withdrawing from Wesleyan

We understand that circumstances change for a few families every year. Although we don't want a single child to withdrawal from Wesleyan, if you do not plan on returning next year, please complete Wesleyan’s Online Withdrawal Form by FEB 1, and you will not be charged the nonrefundable continuous enrollment fee.

Parents withdrawing students after JUNE 1 will be required to pay the portion of the school year completed in addition to a minimum of one quarter's tuition. This policy is necessary due to the commitments Wesleyan has already made for personnel, supplies, curriculum, and materials based on your child's enrollment. Unfortunately, there are no exceptions to this policy.

New School Policies and Your Continuous Enrollment Agreement

Upon your initial admission to Wesleyan Christian Academy, all K-12 parents and all 5-12 students electronically signed Wesleyan's Continuous Enrollment Agreement. Your electronic signature on these forms remain valid until you formally graduate or withdraw from Wesleyan.

Occasionally, Wesleyan Christian Academy will update our Continuous Enrollment Agreement with important new policies. Whenever this occurs, we will notify you of these changes and provide a copy of the updated agreement to you. You can also download the latest version of the Continuous Enrollment Agreement here and keep a copy for your records. Please note that by returning to Wesleyan the following year, you are indicating your agreement to these new policies.

2022-23 Tuition & Fees

FACTS AID Application

NC K-12 GRANT APPLICATIONS

AFTER SCHOOL PROGRAM REGISTRATION

School Withdrawal Form

Questions?

We're here to help in any way we can. If you have additional questions about the continuous enrollment process, please contact our main academy office at (336) 884-3333.